Fleet

Account Setup

Application Process

First, complete the application forms from authorities like the DMV or IRP. These require details about the fleet, including vehicle types, weights, and operational jurisdictions.
Documentation Submission

Supporting documents, such as vehicle titles, registrations, insurance certificates, and proof of ownership, help verify fleet vehicle ownership and legality.
Payment of Fees

Depending on the jurisdiction and the size of the fleet, there may be registration fees, taxes, and other charges associated with setting up the new account. Ensuring timely payment of these fees is essential to complete the registration process.
Review and Approval

Once the application and supporting documents are submitted, they undergo review by the relevant authorities. This review process may include verifying the accuracy of the information provided and conducting background checks on the fleet operator.
Issuance of Credentials

Upon approval, the apportion or fleet account is established, and the necessary credentials are issued. These credentials typically include apportioned license plates, cab cards, and other registration documents that authorize the fleet vehicles to operate in multiple jurisdictions.
Compliance Monitoring

After the account is set up, fleet operators must maintain ongoing compliance with regulatory requirements, such as renewing registrations, updating vehicle information, and adhering to reporting obligations.

Department of Transportation

Account Setup

The process of establishing a new account for a motor carrier or fleet operator within the department's system. This involves providing necessary information about the carrier or fleet, such as vehicle details, operating jurisdictions, and other pertinent data. Once the account is set up, the carrier can proceed with the registration process and fulfill other regulatory requirements.
Semiannual Registration

For motor carriers operating under apportioned registration, this means that they are required to renew their registration and pay associated fees every six months. This ensures that carriers maintain current registration and compliance with regulatory obligations on an ongoing basis.

International Fuel Tax Agreement

Application

Motor carriers must apply for an IFTA license with their base jurisdiction, which is typically the state or province where their vehicles are registered.
Record Keeping

Carriers are required to maintain detailed records of fuel purchases and usage for each vehicle in their fleet. This includes tracking fuel receipts, mileage, and fuel consumption.
Quarterly Reporting

Motor carriers must file quarterly fuel tax returns with their base jurisdiction, reporting the total distance traveled and fuel consumed in each jurisdiction where their vehicles operated.
Tax Payment

Based on the reported fuel usage and mileage, carriers calculate the amount of fuel tax owed to each jurisdiction and remit payment to their base jurisdiction. The base jurisdiction then distributes the appropriate taxes to the other jurisdictions.
Audit & Compliance

Jurisdictions may conduct audits of carrier records to verify compliance with IFTA regulations. Carriers must maintain accurate and complete records to ensure compliance during audits.
Renewal & Updates

IFTA licenses must be renewed annually, and carriers are responsible for updating their registration information as needed, such as changes in fleet size or jurisdictional operations.