Apportion

Account Setup

1. Application Process

Complete the application forms from authorities like the DMV or IRP. These forms require detailed fleet information, including vehicle types, weights, and operational jurisdictions.
2. Documentation Submission

Along with application forms, supporting documents like vehicle titles, registrations, insurance certificates, and proof of ownership may be required. These verify vehicle ownership and legality.
3. Payment of Fees

Depending on jurisdiction and fleet size, there may be fees and taxes for setting up the account. Timely payment is essential to complete registration.
4. Review and Approval

After submission, the application and documents are reviewed by relevant authorities, verifying information accuracy and conducting background checks on the fleet operator.
5. Issuance of Credentials

Once approved, the fleet account is set up, and necessary credentials are issued, including apportioned license plates, cab cards, and registration documents for multi-jurisdictional vehicle operation.
6. Compliance Monitoring

Once the account is set up, fleet operators must ensure compliance with regulatory requirements, including renewing registrations, updating vehicle info, and meeting reporting obligations.

Department of Transportation

Account Setup

Setting up an account for a motor carrier requires providing details such as vehicle information and operating jurisdictions. Once established, the carrier can begin registration and comply with regulatory requirements.
Semiannual Registration

Motor carriers with apportioned registration must renew and pay fees every two years to comply with regulations.

International Fuel Tax Agreement

1. Application

Motor carriers need to apply for an IFTA license through their base jurisdiction, usually the state or province where their vehicles are registered.
2. Record Keeping

Carriers must keep comprehensive records of fuel purchases and usage for every vehicle in their fleet. This entails monitoring fuel receipts, mileage, and fuel consumption.
3. Quarterly Reporting

Motor carriers must submit quarterly fuel tax returns to their base jurisdiction, detailing distance traveled and fuel used in each operational jurisdiction.
4. Tax Payment

Carriers calculate fuel tax owed based on reported usage and mileage, then remit it to their base jurisdiction, which distributes the taxes to others.
5. Audit & Compliance

Jurisdictions may audit carrier records for IFTA compliance. Carriers must keep accurate records for audits.
6. Renewal & Updates

IFTA licenses require annual renewal, and carriers must update their registration information, including fleet size or operational changes.